Privacy Policy

Policy Statement

We are committed to ensuring the privacy and security of your personal information.

Audit Logic Pty Ltd Privacy Policy

Audit Logic Pty Ltd (AL) respects your privacy and is committed to protecting your privacy. At AL, we understand the importance you attach to information that identifies you (your ‘personal information’) and we want to help you protect it.

We are committed to supporting the Privacy Act 1988 (Cth) and the Australian Privacy Principles (APPs). This Privacy Policy explains how we handle information that we learn about you when you submit any personal information to us in person, by mail or email or by visiting our website.

This privacy policy does not apply to personal information collected by AL that is exempted under the Privacy Act, for example employee documents.

How do we collect personal information from you?

We only collect, hold, use and disclose personal information which is reasonably necessary to ensure that we are able to provide you with the products and services that are appropriate to your needs.

We may collect personal information about you in a variety of ways, for example:

• when you engage and retain our services;
  
• when you visit or use our website;
  
• when you register for secure access to our website or secure online platforms and log-in to your account (where applicable);
  
• when you contact us, for example by email, telephone or mail;
  
• when you apply for employment with us;
  
• from third party entities, such as government departments, law enforcement agencies and other regulatory bodies;
  
• from publicly available records.
  

From time to time, you may be able to visit our website or deal with us anonymously or by alias. However, we require certain personal information to be able to provide you with the services and information you request. If you do not provide us with certain personal information, we may not be able to provide you with access to those services or respond to your request.

You should only provide us with someone else’s personal information where you have their express consent to do so, and it is for the purpose of us providing services to you. Matters in this policy should be communicated to any person whose information you collect and provide to us. In providing such information you agree that you have obtained the relevant consent and you are authorised to do so.

There may be circumstances where we are provided with personal information which we did not actively seek. An example may be misdirected mail, or an excess of documents provided to us by clients. In such situations, we will make a determination on whether we could have obtained the information lawfully in accordance with the APPs. If the information was not lawfully obtained it will be destroyed or de-identified. We will try to notify the relevant person, whose information has been mistakenly received, if this situation arises.

What type of information do we collect?

The type of personal information we may collect from you includes, but is not limited to:

• names, address, email, phone numbers and employment titles;
  
• information in identification documents such as a driver’s licence or passport;
  
• Tax File Numbers (TFNs) and other identification numbers such as Medicare number;
  
• date of birth and gender;
  
• financial information such as assets and liabilities, income and expenditure;
  
• details of superannuation and insurance arrangements;
  
• sensitive information (with your consent), such as health information or membership details of professional or trade associations or political parties;
  
• bank account details, shareholdings and details of investments;
  
• educational qualifications, employment history and salary;
  
• visa or work permit status; and
  
• personal information about your spouse and dependants.
  

How do we use your personal information?

AL will use the information you supply for the purpose of providing you with the service(s) agreed under our engagement, such as auditing, assurance, accounting or business advisory services. We may also use the information we collect for our internal business and management processes (for example, accounting or auditing purposes), monitoring and improving our website, keeping you informed about our services and news, and for any other purposes that would be reasonably expected by you and to allow us to comply with our obligations under the law.

Direct Marketing

AL may also, from time to time, use your personal information for the purpose of marketing our services. If you do not want to receive marketing material from us, you can contact us at info@auditlogic.com.au or through our contact details set out in the ‘Contact us’ section of our website.

Cross border Disclosure

We may store, process or back-up your personal information on servers that are located overseas (including through third party service providers). These servers are commonly located in Canada and the United States of America.

The privacy laws in other countries might not be the same as in Australia. However, where we do provide your personal information to third parties overseas, AL will take such steps as are reasonable to ensure that your information is handled and stored in accordance with our privacy laws and the Privacy Policy.

Important Notice

In the event that the processing or use of your personal information involves the disclosure of any information outside Australia, you acknowledge that by providing us with your personal information, you consent to such overseas disclosure. By consenting to such disclosure, you acknowledge and accept that:

• AL will not be accountable under the Privacy Act 1988 for any breach of your privacy by the overseas recipient; and
  
• You will not be able to seek redress under the Privacy Act 1988 for any breach of your privacy by the overseas recipient.
  

AL shall not knowingly provide personal information to any third party for any other purpose without your prior consent unless ordered to do so by a law enforcement body, court of law or other governmental or regulatory body or agency.

Access to your personal information

You can request us to provide you with access to personal information we hold about you by sending us an email: info@auditlogic.com.au or writing to us at PO Box 160, Picton NSW 2571. We may allow an inspection of your personal information in person, or provide copies or a summary of relevant documents, depending on what is the most appropriate in the circumstances. Any charge we make for providing access will be reasonable and will not apply to lodging a request for access.

Your request to access your personal information will be dealt with in a reasonable time. Note that we need not provide access to personal information if a request is frivolous, or where to provide access would pose a threat to health or public safety, unreasonable interference with another person’s privacy, or be a breach of the law. If we refuse access, we will provide you with reasons for doing so.

Accuracy and correction

To enable us to keep our records properly, please notify us if you believe that any information we hold about you is inaccurate, incomplete or out-of-date and we will take reasonable steps, in the circumstances, to ensure that it is corrected. You can notify us by sending us an e-mail: info@auditlogic.com.au or writing to us at PO Box 160, Picton NSW 2571.

Our security procedures

AL takes your privacy and the privacy of its associated entities and their clients very seriously. We hold personal information in a combination of secure computer storage facilities and paper-based files, and we will take reasonable steps in the circumstances to protect any personal information you provide to us from misuse, interference or loss and unauthorised access, modification and disclosure. We will also de-identify and destroy the personal information we hold about you once our legal obligations cease. Our security procedures are reviewed from time-to-time and we update them when relevant.

However, please be aware that the transmission of data over the Internet is never guaranteed to be completely secure. It is possible that third parties not under the control of AL may be able to access or intercept transmissions or private communications without AL permission or knowledge. AL takes all reasonable steps, in the circumstances, to protect your personal information. However, we cannot ensure or warrant the security of any information you transmit to us. Such transmissions are done at your own risk.

Identifiers

We will not adopt as our own, any government identifiers you may provide to us such as ACNs, ABNs, TFNs etc.

Links to other sites

AL’s website may provide links to other sites for you to access. You should be aware that these other sites are not subject to this Privacy Policy or our privacy standards and procedures. You will need to contact them directly to ascertain their privacy standards.